Office Manager | Dublin

Office Manager | Dublin

Oradeo Recruitment are seeking an experienced Office Manager for an established construction company based in the Dublin Region. This is a permanent position within one of Ireland’s Top Construction Companies.

Overview of Responsibilities:

• Oversee the daily operations of the office
• Co-ordinate and monitor the activities that occur within the office and to main the smooth running of the office.
• Manage staff holidays– ensuring that there are sufficient resources at all times. In the event of holidays/sick leave, ensure that the workload is distributed amongst other staff and that all deadlines are met.
• Induction of office staff -Liaising with IT support to ensure new staff are set up on the companies system on arrival.
• Ensure office equipment is fully functional and log calls to IT support or provider as required.
• Procurement of office supplies where necessary
• Weekly and monthly reporting
• Invoicing
• Coordinate & review all office accounts
• Manage all Facility Agreements & logistics for the office
• Manage all office related service agreements
• Procurement- raising requisitions
• Managing all documentation coming through the office
• Database maintenance
• Coordinate contacts lists and telephone queries
• Ensuring the timely distribution of documents & drawings to project personnel
• Distribution of drawing transmittals and submittals to client
• Receiving and full quality check of all drawings and documents transmitted by the lead consultants.
• Management of document control software system ensuring that all parties receive adequate training and then use the system.
• Maintenance of controlled document registers and associated documentation
• Liaising with Scheduler, Safety Manager and Client
• Maintain up to date Org Charts
• Cover for the Time Administration of the Project when required
• Managing other Administrators
• All other duties associated with this role

• Experience:
• Prior experience in a similar role; within the Construction Industry
• Document Controller / Site Admin experience considered also
• A business or administrative qualification would be an advantage
• Very proficient in Microsoft office suite; excel, outlook etc.
• Negotiation and problem solving skills
• Highly organised

For more information about this role or others, contact Declan Duggan at Oradeo Recruitment confidentially on +353 1 687 7188 or apply in confidence.
 

About Oradeo – Oradeo Recruitment are specialists in the construction & engineering sector. We are a leading service provider in Ireland, UK and Europe for professional recruitment services and the provision of managed labour in Construction & Civil Engineering, Data centres, Mechanical & Electrical, Life Sciences and Renewable Energies sectors