Office Manager | Dublin

Office Manager | Dublin

Oradeo Recruitment are seeking an experienced Office Manager for an established construction company based in the Dublin Region. This is a permanent position within one of Ireland’s Top Construction Companies.

Overview of Responsibilities:

  • Oversee the daily operations of the office
  • Co-ordinate and monitor the activities that occur within the office and to main the smooth running of the office.
  • Manage staff holidays– ensuring that there are sufficient resources at all times. In the event of holidays/sick leave, ensure that the workload is distributed amongst other staff and that all deadlines are met.
  • Induction of office staff -Liaising with IT support to ensure new staff are set up on the companies system on arrival.
  • Ensure office equipment is fully functional and log calls to IT support or provider as required.
  • Procurement of office supplies where necessary
  • Weekly and monthly reporting
  • Invoicing
  • Coordinate & review all office accounts
  • Manage all Facility Agreements & logistics for the office
  • Manage all office related service agreements
  • Procurement- raising requisitions
  • Managing all documentation coming through the office
  • Database maintenance
  • Coordinate contacts lists and telephone queries
  • Ensuring the timely distribution of documents & drawings to project personnel
  • Distribution of drawing transmittals and submittals to client
  • Receiving and full quality check of all drawings and documents transmitted by the lead consultants.
  • Management of document control software system ensuring that all parties receive adequate training and then use the system.
  • Maintenance of controlled document registers and associated documentation
  • Liaising with Scheduler, Safety Manager and Client
  • Maintain up to date Org Charts
  • Cover for the Time Administration of the Project when required
  • Managing other Administrators
  • All other duties associated with this role

 

  • Experience:
  • Prior experience in a similar role; within the Construction Industry
  • Document Controller / Site Admin experience considered also
  • A business or administrative qualification would be an advantage
  • Very proficient in Microsoft office suite; excel, outlook etc.
  • Negotiation and problem solving skills
  • Highly organised

 

For more information about this role or others, contact Declan Duggan at Oradeo Recruitment confidentially on +353 1 687 7188 or apply in confidence.
 

About Oradeo – Oradeo Recruitment are specialists in the construction & engineering sector. We are a leading service provider in Ireland, UK and Europe for professional recruitment services and the provision of managed labour in Construction & Civil Engineering, Data centres, Mechanical & Electrical, Life Sciences and Renewable Energies sectors

 

Job Overview

  • Negotiable
  • Reference: 1227_2
  • Date Posted:
  • Location: Dublin
  • Job Title: Office Manager | Dublin
  • Salary: Negotiable
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